Job Description

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This range is provided by Net2Source Inc.. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$40.13/hr - $41.37/hr

Position: Administrative Coordinator

Duration: 10 months

Location: Foster City, CA 94404

Hybrid Role: Tue-Wed-Thu (collaborative days) with flexibility to come in Mon and Fri as needed.

Top 3 Required Skill Sets

• Experience supporting multiple leaders
• Attention to detail
• Ability to work independently with little supervision and pivot quickly when priorities change

Nice to Have Skill Sets

• Mature, calm, approachable demeanor

Knowledge & Responsibilities

• Provide administrative support to executives and team members, including calendar management and travel arrangements
• Manage onboarding process for new hires and contractors, including scheduling meetings, initiating IT onboarding, and requesting workspace
• Process POs using SAP
• Prioritize workload across multiple projects and time zones
• Use MS Office, Teams, SharePoint Online effectively
• Create reports, documents, presentations, and templates from raw data; gather data via internet searches
• Coordinate events from planning to execution
• Liaise with guests, coordinate travel, hotel, expense reports, and presentation materials
• Communicate with vendors and suppliers
• Support other administrative staff and act as backup when needed
• Maintain awareness of workflows and influence process improvements

Experience & Skills

• Excellent verbal, written, and interpersonal communication skills
• Knowledge of administrative policies and procedures
• Good proofreading and editing skills
• Experience with data management and office software (MS Office, Teams, SharePoint)
• Ability to work under minimal supervision
• Proven experience supporting senior management in fast-paced environments
• Willingness to learn company systems and processes
• Initiative and resilience under pressure
• Strong organizational and high-level communication skills
• Comfortable working with ambiguity
• Minimum high school diploma plus strong administrative experience; a BA or BS preferred

Behaviors

• Resilient in ambiguous environments
• Stakeholder engagement skills
• Curiosity and learning agility
• Operational excellence focus
• Organized with systematic prioritization
• Process-oriented mindset

Experience Required

5-7 years with increasing responsibilities

Unique Selling Point

While workload can be demanding, leadership is reasonable, fair, and supportive.

Additional Info

English language proficiency required. No specific degree necessary, but strong administrative experience is essential.

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