Job Description

Administrative Assistant-PT (Local Candidates Only)

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Company Information

NexGen Technologies, Inc. is a leading IT services firm specializing in delivering innovative, high-quality solutions to our federal government clients. Our core competencies include IT professional support services, software development, cloud services, IT operations, Agile project management, and geospatial data management.

Job Summary

NexGen is currently seeking a part-time, flexible Administrative Assistant to perform administrative tasks onsite at the corporate office and remotely on a project team. The ideal candidate should have strong interpersonal skills and the ability to communicate effectively across all levels of the company. Success in this role requires the ability to perform essential duties with accuracy and professionalism. The requirements listed below are representative of the knowledge, skill, and/or ability required. This position will work closely with members of NexGen's internal and client teams, including but not limited to subject matter experts, technical leads, and project managers to ensure customer satisfaction and drive innovative solutions.

Supervisory Responsibilities

There are no supervisory responsibilities.

Essential Duties and Responsibilities

• Greet visitors and respond to inquiries from clients or partners.
• Answer and direct phone calls.
• Schedule and coordinate meetings.
• Manage incoming and outgoing correspondence including emails, mail, and packages.
• Assist with maintaining office equipment and coordinating with vendors.
• Support and organize employee engagement with recognition, morale building activities, project celebrations, and other team milestones.
• Coordinate logistics and provide support for special events including holiday parties, team-building sessions, and corporate gatherings.
• Order office supplies and maintain inventory at the corporate office.
• Maintain project contact lists.
• Assist with preparing and editing documents, including invoicing reports, presentations, and databases.
• Light office cleaning as needed.
• Other duties may be assigned.

Required Skills and Abilities

• Demonstrate proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Present ideas clearly, logically, and concisely, both in verbal and written communications.
• Prioritize organization, showing attention to detail, consistency, and task completion.
• Adapt to change by learning quickly and creatively solving problems.
• Maintain knowledge regarding information technology techniques and procedures.
• Champion continuous learning, relentless improvement, and innovative thinking.

Customer Centricity

• Demonstrate excellent customer service skills and focus on delivering optimal customer value with integrity.
• Support a collegial environment by interacting positively and collaboratively with colleagues, respecting differences of opinion, furthering team goals, and resolving any concerns expeditiously within the appropriate management hierarchy.
• Uphold NexGen's reputation for excellence.
• Demonstrate excellent stakeholder management, communication, and presentation skills.

Teamwork

• Resolve differences quickly and peacefully.
  
• Work with cross-functional teams and exude positivity.
  

Technical Skills

• 1-3 years of Administrative Assistant experience or related fields.
  

Preferred Skills

• Awareness of Agile software development life cycle (SDLC) methodologies and working with Agile teams (Scrum, Kanban, SAFe, etc.).
  

Education

• High school diploma required.
  

Physical Requirements

• Must be able to remain in a stationary position 50% of the time.
  
• Must be able to consistently use a keyboard, mouse, computer, and other office productivity tools.
  
• Must be able to speak and hear using online meeting tools such as Zoom and Teams and be comfortable on and off camera for videoconferencing calls.
  

Additional Requirements

• Exceptional written and verbal communication skills, with a keen eye for detail and clarity.
  
• The successful candidate will also be able to pass background screening prior to employment.
  
• U.S. Citizenship, legal permanent residence, or valid U.S. work authorization with a minimum of three years of U.S. presence is required due to federal contract requirements.
  

Equal Opportunity Employer Statement

NexGen Technologies Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Compensation

$20-22 per hour (Dependent on Experience)

(Last Revision: 11-19-2025)

Location

Denver, CO

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